ANNEX III
Form to reply to a request for cooperation or exchange of information and for the unsolicited exchange of information
Reply to a request for cooperation or exchange of information
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Reference number: Date: General information
(Contact details of the contact point): Name: Telephone: Email: TO: Member State: Recipient: Address: (Contact point details): Name: Telephone: Email: Dear [insert appropriate name], We confirm that your request dated [dd.mm.yyyy] with reference [insert request reference number] has been processed by us [not applicable in case of an unsolicited exchange of information]. Information gathered … … … … … [if the information has been gathered, please set out the information here or provide an explanation of how it will be provided]. [in case of unsolicited exchange of information, please set out the information which is provided on an unsolicited basis]. [The information provided is confidential and is disclosed to [insert name of the requesting authority] pursuant to [insert provision of Regulation (EU) 2020/1503] and on the basis that the information shall remain confidential in accordance with Article 35 of Regulation (EU) 2020/1503.] [or] [The information provided is permitted to be disclosed pursuant to Article 35(1) of Regulation (EU) 2020/1503.] Where relevant, please explain any clarification you may require in relation to the precise information requested: … … … … Please provide, on your own initiative, any essential information that could further assist the cooperation or exchange of information for the purposes of the request: … … … … … Any personal data provided shall be processed by ESMA in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council and by the relevant competent authorities in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council. In particular, both ESMA and the relevant competent authorities shall ensure that all relevant information on the processing of personal data is provided to data subjects in accordance with Section 2 ‘Information and access to personal data’ of CHAPTER III ‘Rights of the data subject’ of these Regulations. Yours sincerely, [signature] |