Reference number:

Date:

FROM

Member State:

Competent Authority:

Address:

(Contact details of the contact point)

Name:

Telephone:

Email:

TO

Member State:

Competent Authority:

Address:

(Contact details of the contact point)

Name:

Telephone:

Email:

Dear [insert appropriate name],

In accordance with Article 10, we are providing the following information we believe may be of assistance in carrying out your duties.

Information provided

…

…

…

[Please set out the details of the information here, including if relevant a description of any supporting documents or material attached]

The information provided is confidential and is disclosed to [insert name of the competent authority receiving the information] pursuant to Article 95 of Regulation (EU) 2023/1114 of the European Parliament and of the Council (1) and on the basis that the information shall remain confidential in accordance with Article 11 of this Regulation and Article 100 of Regulation (EU) 2023/1114.

The [insert name of the competent authority receiving the information] shall observe the requirements of the Article 11 with respect to the permissible uses of that information, and of Article 101 of Regulation (EU) 2023/1114 with respect to personal data processing and transfer. In particular, the relevant competent authorities shall ensure that all relevant information on the processing of personal data is provided to data subjects in accordance with Section 2 ‘Information and access to personal data’ of Chapter III ‘Rights of the data subject’ of Regulation (EU) 2016/679 of the European Parliament and of the Council (2).

Where the [insert name of the competent authority receiving the information] intends to use or disclose information provided in this reply for purposes different than those stated in Article 11(3), it shall notify [insert name of the competent authority providing the information] and, unless the exception referred to in Article 100(2) of Regulation (EU) 2023/1114 applies, shall obtain the prior consent of [insert name of the competent authority providing the information]. Where [insert name of the competent authority providing the information] consents to such use or disclosure of the information, it may subject it to certain conditions.

Yours sincerely,

[signature]