ANNEX I
Instructions for completing the register of information
PART 1
GENERAL INSTRUCTIONS
Financial entities while maintaining and updating the register of information at entity, sub-consolidated and consolidated level, shall fill-in the templates of the register of information with data using the formats set out in the instructions in Part 2.
Part 2 lays down instructions to be followed by financial entities to complete each column of each template. When completing the information of certain columns, financial entities shall refer to Annexes II, III and IV or other external sources. In such cases, the reference to the relevant Annexes or external sources is indicated in the instructions.
List of the templates
Template Code |
Template Name |
Short Description |
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B_01.01 |
Entity maintaining the register of information |
This template identifies the entity maintaining and updating the register of information at entity, sub-consolidated and consolidated level, respectively. |
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B_01.02 |
List of entities within the scope of consolidation |
This template identifies all the entities belonging to the group. Where the financial entity responsible for maintaining and updating the register of information does not belong to a group, only that financial entity shall be reported in this template. |
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B_01.03 |
List of branches |
This template identifies the branches of the financial entities referred to in template B_01.02. |
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B_02.01 |
Contractual arrangements – general information |
This template lists all contractual arrangements with direct ICT third-party service providers. For each contractual arrangement with a direct ICT third-party service provider, the financial entity maintaining the register of information shall assign a unique ‘contractual arrangement reference number’ to identify unambiguously the contractual arrangement itself. |
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B_02.02 |
Contractual arrangements – specific information |
This template provides details in relation to each contractual arrangement listed in template B_02.01 with regard to:
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B_02.03 |
List of intra-group contractual arrangements |
This template identifies the links between intra-group contractual arrangements and contractual arrangements with ICT third-party service providers which are not part of the group using the contractual reference numbers when part of the ICT service supply chain. |
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B_03.01 |
Entities signing the contractual arrangements for receiving ICT service(s) or on behalf of the entities making use of the ICT service(s) |
This template provides information on the entity signing the contractual arrangements with the direct ICT third-party service provider for the entity making use of the ICT services. Where the register of information is maintained and updated at entity level, the entity signing the contractual arrangement and the entity making use of the ICT services is the financial entity maintaining and updating the register of information. In the context of sub-consolidation and consolidation, the financial entity making use of the ICT services provided is not necessarily the entity signing the contractual arrangement with the ICT third-party service providers. |
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B_03.02 |
ICT third-party service providers signing the contractual arrangements for providing ICT service(s) |
This template identifies all the ICT third-party service providers referred to in template B_05.01 signing the contractual arrangements referred to in template B_02.01 for providing the ICT services. |
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B_03.03 |
Entities signing the contractual arrangements for providing ICT service(s) to other entities within the scope of consolidation |
This template identifies all the entities referred to in template B_01.02 signing the contractual arrangements referred to in template B_02.01 for providing the ICT services to other entities in the consolidation. |
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B_04.01 |
Entities making use of the ICT services |
This template identifies all entities making uses of the ICT services provided by ICT third-party service providers and registered in the register of information. The entities making use of the ICT services shall be either the financial entities in scope, or the ICT intra-group service providers. Where the register of information is maintained and updated at entity level, the entity signing the contractual arrangement and the entity making use of the ICT services are the financial entity maintaining the register. |
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B_05.01 |
ICT third-party service providers |
This template lists and provides general information to identify:
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B_05.02 |
This template identifies and links the ICT third-party service providers that are part of the same ICT service supply chain. Financial entities shall identify and rank the ICT third-party service providers for each ICT service included in each contractual arrangement. Example: a financial entity has a contractual arrangement with an ICT third-party service provider (‘ICT third-party service provider X’) to receive 2 specific ICT services (‘ICT service A’ and ‘ICT service B’) and the service provider makes use of a subcontractor (‘ICT third-party service provider Y’) to provide one of those services (‘ICT service B’).
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B_06.01 |
Functions identification |
This template identifies and provides information on the functions of the financial entity making use of the ICT services. In the information to be provided in this template, financial entities shall include a unique identifier, the ‘function identifier’ for each combination of a financial entity’s LEI, licenced activity and function. Example: a financial entity (LEI: 21USLEIC20231109J3Z8) which operates under two licensed activities (‘activity A’ and ‘activity B’) will be given two unique ‘function identifiers’ for the same function X (e.g. sales) performed for activity A and activity B, respectively. The function identifier will be:
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B_07.01 |
Assessments of the ICT services |
This template captures information in relation to the risk assessment of the ICT services (e.g. substitutability, date of last audit, etc.) when those ICT services are supporting a critical or important function or material part thereof. |
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B_99.01 |
Definitions from entities making use of the ICT Services |
This template captures entity-internal explanations, meanings, and definitions of the closed set of indicators used by the financial entity in the register of information. Example: In template B_07.01 the financial entity shall provide an indication of the impact of discontinuation of the ICT services by using a closed set of options (low, medium, high). In template B_99.01 the financial entity shall specify the meaning of those options. |
PART 2
TEMPLATE-SPECIFIC INSTRUCTIONS
Instructions to complete template B_01.01 — Financial entity maintaining the register of information
Identify the financial entity maintaining and updating the register of information.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
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B_01.01.0010 |
LEI of the financial entity maintaining the register of information |
Alphanumerical |
Identify the financial entity maintaining and updating the register of information using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard |
Mandatory |
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B_01.01.0020 |
Name of the financial entity |
Alphanumerical |
Legal name of the financial entity maintaining and updating the register of information |
Mandatory |
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B_01.01.0030 |
Country of the financial entity |
Country |
Identify the ISO 3166–1 alpha–2 code of the country where the license or the registration of the entity reported in the register of information has been issued. |
Mandatory |
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B_01.01.0040 |
Type of financial entity |
Closed set of options |
Identify the type of financial entity using one of the options in the following closed list:
Where the register of information is maintained at the group level by the parent undertaking, which is not itself subject to the obligation to maintain such register, i.e. it does not fall under the definition of financial entities set out in Article 2 of the Regulation (EU) 2022/2554 (e.g., financial holding company, mixed financial holding company or mixed-activity holding company) ‘Other financial entity’ option shall be chosen. |
Mandatory |
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B_01.01.0050 |
Competent authority |
Alphanumerical |
Identify the competent authority referred to in Article 46 of Regulation (EU) 2022/2554 to which the register of information is reported. |
Mandatory in case of reporting |
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B_01.01.0060 |
Date of the reporting |
Date |
Identify the date using ISO 8601 (yyyy–mm–dd) code of the date of reporting |
Mandatory in case of reporting |
Instructions to complete template B_01.02 —List of financial entities within the scope of the register of information
Where the register of information is maintained and updated at sub-consolidated and consolidated level, this template identifies all the financial entities belonging to the sub-group and group. Where the financial entity responsible for maintaining and updating the register of information does not belong to a group, only that financial entity shall be reported in this template and the entry of this template shall be the same as template B_01.01.
Where an entity is acting on behalf of a financial entity for all the activities of the financial entity (including the ICT services), the direct ICT third-party service providers to that entity should be recorded in the relevant templates of the register of information of the financial entity. In such case, that entity is only registered as an entity maintaining the register and shall not be reported in this template.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
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B_01.02.0010 |
LEI of the financial entity |
Alphanumerical |
Identify the financial entity reported in the register of information using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard |
Mandatory |
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B_01.02.0020 |
Name of the financial entity |
Alphanumerical |
Legal name of the financial entity reported in the register of information |
Mandatory |
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B_01.02.0030 |
Country of the financial entity |
Country |
Identify the ISO 3166–1 alpha–2 code of the country where the license or the registration of the financial entity reported in the register of information has been issued. |
Mandatory |
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B_01.02.0040 |
Type of financial entity |
Closed set of options |
Identify the type of financial entity using one of the options in the following closed list:
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Mandatory |
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B_01.02.0050 |
Hierarchy of the financial entity within the group (where applicable) |
Closed set of options |
Determine the hierarchy of the financial entity in the consolidation using one of the options in the following closed list:
Where an entity fulfils more than one options from the closed list above, the higher-level option applicable to this entity shall be selected. |
Mandatory |
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B_01.02.0060 |
LEI of the direct parent undertaking of the financial entity |
Alphanumerical |
Identify the direct parent undertaking of the financial entity reported in the register of information using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard |
Mandatory |
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B_01.02.0070 |
Date of last update |
Date |
Identify the date using ISO 8601 (yyyy–mm–dd) code of the date of the last update or modification made in the register of information in relation to the financial entity. |
Mandatory |
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B_01.02.0080 |
Date of integration in the register of information |
Date |
Identify the date using ISO 8601 (yyyy–mm–dd) code of the date of integration of the financial entity into the register of information |
Mandatory |
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B_01.02.0090 |
Date of deletion in the register of information |
Date |
Identify the date using ISO 8601 (yyyy–mm–dd) code of the date of deletion of the financial entity from the register of information. Where the financial entity has not been deleted, ‘9999-12-31’ shall be reported. |
Mandatory |
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B_01.02.0100 |
Currency |
Currency |
Identify the ISO 4217 alphabetic code of the currency used for the preparation of the financial entity’s financial statements. The currency reported shall be the same currency used by the financial entity for the preparation of the financial statements at entity, sub-consolidated or consolidated level, as applicable. |
Mandatory only if B_01.02.0110 is reported |
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B_01.02.0110 |
Value of total assets of the financial entity |
Monetary |
Monetary value of total assets of the financial entity as reported in the financial entity’s annual financial statement of the year before the date of the last update of the register of information. Monetary value shall be reported in units. Refer to Annex IV for the filling in this column. |
Mandatory if the entity is a financial entity |
Instructions to complete template B_01.03 — List of branches
Where a financial entity has branches located outside its home country, identify those branches through this template.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
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B_01.03.0010 |
Identification code of the branch |
Alphanumerical |
Identify a branch of a financial entity located outside its home country using a unique code for each branch. One of the options in the following closed list shall be used:
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Mandatory |
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B_01.03.0020 |
LEI of the financial entity head office of the branch |
Alphanumerical |
As reported in B_01.02.0010 Identify the financial entity head office of the branch, using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard |
Mandatory |
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B_01.03.0030 |
Name of the branch |
Alphanumerical |
Identify the name of the branch |
Mandatory |
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B_01.03.0040 |
Country of the branch |
Country |
Identify the ISO 3166–1 alpha–2 code of the country where the branch is located. |
Mandatory |
Instructions to complete template B_02.01 — Contractual arrangements – General information
Financial entities shall designate a ‘contractual arrangement reference number’ for each contractual arrangement in the register of information. Where the external ICT third-party service provider is making use of subcontractors, financial entities shall not include in the register of information a ‘contractual arrangement reference number’ for arrangements between the external ICT third-party service providers and their subcontractors. In case of an ICT intra-group service provider, financial entities shall include the ‘contractual arrangement reference number’ between this ICT intra-group service provider and its ICT third-party service providers in this template and shall populate the template B_02.03 (List of intra-group contractual arrangements) accordingly.
The ‘contractual arrangement reference number’ shall refer to the following type of contractual arrangements:
(a) |
any kind of standalone arrangements; |
(b) |
any kind of ‘overarching or framework arrangements’, including master and framework arrangements; |
(c) |
any kind of ‘subsequent or associated arrangements’, including implementing arrangements, subservice arrangements, order forms. |
The contract reference number does not refer to any kind of service level agreement subordinated to any of the types of contractual arrangements referred to in points (a), (b) and (c) above.
Column Code |
Column Name |
Type |
Fill -in Instruction |
Fill-in Option |
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B_02.01.0010 |
Contractual arrangement reference number |
Alphanumerical |
Identify the contractual arrangement between the financial entity or, in case of a group, the group subsidiary and the direct ICT third-party service provider. The contractual arrangement reference number is the internal reference number of the contractual arrangement assigned by the financial entity. The contractual arrangement reference number shall be unique and consistent over time at entity, sub-consolidated and consolidated level, where applicable. The contractual arrangement reference number shall be used consistently across all templates of the register of information when referring to the same contractual arrangement. For the case where an entity is acting on behalf of a financial entity for all the activities of the financial entity including the ICT services (refer to recital 7) the contractual arrangement reference number can be the contractual arrangement between the entity and its direct ICT third-party service provider. |
Mandatory |
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B_02.01.0020 |
Type of contractual arrangement |
Closed set of options |
Identify the type of contractual arrangement by using one of the options in the following closed list:
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Mandatory |
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B_02.01.0030 |
Overarching contractual arrangement reference number |
Alphanumerical |
Not applicable if the contractual arrangement is the ‘overarching contractual arrangement’ or a ‘standalone arrangement’. In the other cases, report the contractual arrangement reference number of the overarching arrangement, which shall be equal to the value as reported in column B_02.01.0010 when reporting the overarching contractual arrangement. |
Mandatory |
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B_02.01.0040 |
Currency of the amount reported in B_02.01.0050 |
Currency |
Identify the ISO 4217 alphabetic code of the currency used to express the amount in B_02.01.0050. |
Mandatory |
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B_02.01.0050 |
Annual expense or estimated cost of the contractual arrangement for the past year |
Monetary |
Annual expenses or estimated costs (or intragroup transfer) of the ICT services contractual arrangement for the past year. Monetary value shall be reported in units. The annual expense or estimated cost shall be expressed in the currency reported in B_01.02.0040. In case of an overarching arrangement with subsequent or associated arrangements, the sum of the annual expenses or estimated costs reported for the overarching arrangement and the subsequent or associated arrangements shall be equal to the total expenses or estimated costs for the overall contractual arrangement. There shall be no repetition or duplication of annual expenses or estimated costs. The following cases should be reflected:
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Mandatory |
Instructions to complete template B_02.02 — Contractual arrangements – Specific information
Financial entities shall fill in this template with the maximum level of granularity possible. Where the contractual arrangement includes multiple ICT services supporting multiple functions, financial entities shall use as many rows as the elements in the template by combining the ICT services covered in the contractual arrangement and the financial entity’s functions.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
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B_02.02.0010 |
Contractual arrangement reference number |
Alphanumerical |
As reported in B_02.01.0010 |
Mandatory |
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B_02.02.0020 |
LEI of the financial entity making use of the ICT service(s) |
Alphanumerical |
As reported in B_04.01.0020 Identify the financial entity making use of the ICT service(s) using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard |
Mandatory |
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B_02.02.0030 |
Identification code of the ICT third-party service provider |
Alphanumerical |
As reported in B_05.01.0010 Code to identify the ICT third-party service provider as reported in B_05.01.0010 for that provider. |
Mandatory |
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B_02.02.0040 |
Type of code to identify the ICT third-party service provider |
Pattern |
As reported in B_05.01.0020 Type of code to identify the ICT third-party service provider in B_02.02.0030 as reported in B_05.01.0020 for that provider. |
Mandatory |
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B_02.02.0050 |
Function identifier |
Pattern |
As defined by the financial entity in B_06.01.0010 |
Mandatory |
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B_02.02.0060 |
Type of ICT services |
Closed set of options |
One of the types of ICT services referred to in Annex III |
Mandatory |
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B_02.02.0070 |
Start date of the contractual arrangement |
Date |
Identify the date of entry into force of the contractual arrangement as stipulated in the contractual arrangement using the ISO 8601 (yyyy–mm–dd) code |
Mandatory |
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B_02.02.0080 |
End date of the contractual arrangement |
Date |
Identify the end date as stipulated in the contractual arrangement using the ISO 8601 (yyyy–mm–dd) code. Where the contractual arrangement is indefinite, it shall be filled in with ‘9999-12-31’. Where the contractual arrangement has been terminated on a date different than the end date, this shall be filled in with the termination date. Where the contractual arrangement foresees a renewal, this shall be filled in with the date of the contract renewal as stipulated in the contractual arrangement. |
Mandatory |
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B_02.02.0090 |
Reason of the termination or ending of the contractual arrangement |
Closed set of options |
Where the contractual arrangement has been terminated or ended, identify the reason of the termination or ending of the contractual arrangements using one of the options in the following closed list:
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Mandatory if the contractual arrangement is terminated |
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B_02.02.0100 |
Notice period for the financial entity making use of the ICT service(s) |
Natural number |
Identify the notice period for terminating the contractual arrangement by the financial entity in a business-as-usual case. The notice period shall be expressed as number of calendar days from the counterparty’s receipt of the request to terminate the ICT service. |
Mandatory if the ICT service is supporting a critical or important function |
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B_02.02.0110 |
Notice period for the ICT third-party service provider |
Natural number |
Identify the notice period for terminating the contractual arrangement by the direct ICT third-party service provider in a business-as-usual case. The notice period shall be expressed as number of calendar days from the counterparty’s receipt of the request to terminate the ICT service. |
Mandatory if the ICT service is supporting a critical or important function |
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B_02.02.0120 |
Country of the governing law of the contractual arrangement |
Country |
Identify the country of the governing law of the contractual arrangement using the ISO 3166–1 alpha–2 code. |
Mandatory if the ICT service is supporting a critical or important function |
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B_02.02.0130 |
Country of provision of the ICT services |
Country |
Identify the country from where the ICT services are provided using the ISO 3166–1 alpha–2 code. |
Mandatory if the ICT service is supporting a critical or important function |
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B_02.02.0140 |
Storage of data |
[Yes/No] |
Is the ICT service related to (or does it foresee) storage of data (even temporarily)? One of the options provided in the following closed list:
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Mandatory if the ICT service is supporting a critical or important function |
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B_02.02.0150 |
Location of the data at rest (storage) |
Country |
Identify the country of location of the data at rest (storage) using the ISO 3166–1 alpha–2 code. If there are several countries of location, additional row(s) shall be used for each country. |
Mandatory if ’Yes’ is reported in B_02.02.0140 |
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B_02.02.0160 |
Location of management of the data (processing) |
Country |
Identify the country of location of the management of the data (processing) using the ISO 3166–1 alpha–2 code. If there are several countries of location, additional row(s) shall be used for each country. |
Mandatory if the ICT service is based on or foresees data processing |
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B_02.02.0170 |
Sensitiveness of the data stored by the ICT third-party service provider |
Closed set of options |
Identify the level of sensitiveness of the data stored or processed by the ICT third-party service provider using one of the options provided in the following closed list:
The most sensitive data take precedence: e.g. if both ‘Medium’ and ‘High’ apply, then ‘High’ shall be selected. |
Mandatory if the ICT third-party service provider stores data and if the ICT service is supporting a critical or important function or material part thereof |
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B_02.02.0180 |
Level of reliance on the ICT service supporting the critical or important function. |
Closed set of options |
One of the options in the following closed list shall be used:
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Mandatory if the ICT service is supporting a critical or important function or material part thereof |
Instructions to complete template B_02.03 — List of intra-group contractual arrangements
Template B_02.03 identifies contractual arrangements from the same ICT service supply chain using the intra-group contractual reference numbers in cases where the ICT service supply chain contains ICT intra-group service providers, i.e. where at least one of the ICT third-party service providers in the ICT service supply chain is an entity belonging to the same group of the entity making use of the ICT services.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
B_02.03.0010 |
Contractual arrangement reference number |
Alphanumerical |
Reference number of the contractual arrangement between the entity making use of the ICT service(s) provided and the ICT intra-group service provider. The contractual arrangement reference number shall be unique and consistent over time and across all the group. |
Mandatory |
B_02.03.0020 |
Contractual arrangement linked to the contractual arrangement referred in B_02.03.0010 |
Alphanumerical |
Contractual arrangement reference number of the contractual arrangement between the ICT intra-group service provider of the contractual arrangement in B_02.03.0010 and its direct ICT third-party service provider. |
Mandatory |
Instructions to complete template B_03.01 — Entities signing the contractual arrangements for receiving ICT service(s) on behalf of the financial entities making use of the ICT service(s)
Identify all the financial entities referred to in template B_01.02 signing the contractual arrangements referred to in template B_02.01 for receiving the ICT services. Where the register of information is maintained and updated at entity level the financial entity signing the contractual arrangements is the financial entity maintaining and updating the register of information itself.
The entities signing the contractual arrangement is not necessarily a financial entity nor the financial entity making use of the ICT services provided by the ICT third-party service provider.
For example, the entity signing the contractual arrangement referred to in the second subparagraph can be an ICT intra-group service provider, a financial or non-financial entity belonging to the same group of the financial entities making use of the ICT services provided by the ICT third-party service provider.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
B_03.01.0010 |
Contractual arrangement reference number |
Alphanumerical |
As reported in B_02.02.0010 Identify the contractual arrangement reference number signed by the undertaking |
Mandatory |
B_03.01.0020 |
LEI of the entity signing the contractual arrangement |
Alphanumerical |
Identify the undertaking signing the contractual arrangement using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard or the EUID. |
Mandatory |
Instructions to complete template B_03.02 — ICT third-party service providers signing the contractual arrangements for providing ICT service(s)
Identify all the ICT third-party service providers referred to in template B_05.01 signing the contractual arrangements referred to in template B_02.01 for providing the ICT services.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
B_03.02.0010 |
Contractual arrangement reference number |
Alphanumerical |
As reported in B_02.02.0010 Identify the contractual arrangement reference number signed by the ICT third-party service provider |
Mandatory |
B_03.02.0020 |
Identification code of ICT third-party service provider |
Alphanumerical |
As reported in B_05.01.0010 Code to identify the ICT third-party service provider as reported in B_05.01.0020 for that provider. |
Mandatory |
B_03.02.0030 |
Type of code to identify the ICT third-party service provider |
Pattern |
As reported in B_05.01.0020 Type of code to identify the ICT third-party service provider in B_03.02.0020 as reported in B_05.01.0020 for that provider. |
Mandatory |
Instructions to complete template B_03.03 — Financial entities signing the contractual arrangements for providing ICT service(s) to other financial entities in the consolidation.
Identify all financial entities referred to in template B_01.02 that have signed contractual arrangements as referred to in template B_02.01 for providing ICT services to other entities in the consolidation referred to in template B_01.02.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
B_03.03.0010 |
Contractual arrangement reference number |
Alphanumerical |
As reported in B_02.02.0010 Identify the reference number of the contractual arrangement signed by the entity for providing ICT service(s) |
Mandatory |
B_03.03.0020 |
LEI of the financial entity providing ICT services |
Alphanumerical |
As reported in B_01.02.0010 Identify the entity providing ICT services using LEI, 20-character, alpha-numeric code based on the ISO 17442 standard. |
Mandatory |
Instructions to complete template B_04.01 —Financial entities making use of the ICT services
All financial entities referred to in template B_01.02 and branches of financial entities referred to in template B_01.03 that are making use of the ICT services provided by an ICT third-party provider shall be reported in this template.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
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B_04.01.0010 |
Contractual arrangement reference number |
Alphanumerical |
As reported in B_02.01.0010 Identify the reference number of the contractual arrangement in relation to the financial entity making use of the ICT services provided |
Mandatory |
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B_04.01.0020 |
LEI of the financial entity making use of the ICT service(s) |
Alphanumerical |
Identify the financial entity making use of the ICT service(s) using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard |
Mandatory |
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B_04.01.0030 |
Nature of the financial entity making use of the ICT service(s) |
Closed set of options |
One of the options in the following closed list shall be used:
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Mandatory |
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B_04.01.0040 |
Identification code of the branch |
Alphanumerical |
Identification code of the branch as reported in B_01.03.0010 |
Mandatory if the financial entity making use of the ICT service(s) is a branch of a financial entity (B_04.01.0030) |
Instructions to complete template B_05.01 — ICT third-party service provider
Financial entities shall identify all the relevant ICT third-party service providers, including:
(a) |
(b) |
all ICT intra-group service provider; |
(c) |
all subcontractors that are identified in template B_05.02 on the ICT service supply chain; |
(d) |
all ultimate parent undertakings of the ICT third-party service providers referred to in points (a), (b) and (c) above.
|
Instructions to complete template B_05.02 — ICT service supply chains
This template identifies and links the ICT third-party service providers that are part of the same ICT service supply chain together.
The ICT service supply chain shall include, where applicable:
(a) |
(b) |
all ICT intragroup service providers; |
(c) |
for the ICT services supporting a critical or important function or material part thereof, all subcontractors that effectively underpin the provision of those ICT services (i.e. all the subcontractors providing ICT services whose disruption would impair the security or the continuity of the service provision); |
(d) |
where an ICT intragroup service provider uses subcontractors to provide their ICT services to the financial entity, at least the first extra-group subcontractor even if the ICT services provided do not support a critical or important function or material parts thereof. |
All ICT third-party service providers belonging to the same ICT service supply chain share:
(a) |
the same ‘contractual arrangement reference number’ as referred to in template B_02.01; |
(b) |
the same ‘type of ICT services’ as referred to in Annex III; |
Each ICT third-party service provider that belongs to the same ICT service supply chain is assigned with a ‘rank’ (template B_05.02.0050) to identify its position within the ICT service supply chain. Where multiple ICT third-party service providers have the same position within the same ICT service supply chain, those providers shall be assigned with the same ‘rank’. In accordance with Article 2, the direct ICT third-party service providers are therefore at rank 1. If the rank is higher than 1, the ICT third-party service providers are subcontractors.
To link the ICT third-party service providers that belong to the same ICT service supply chain together, for each ICT subcontractor (i.e. where the ‘rank’ is higher than 1) financial entities shall identify the ICT third-party service provider that receives its subcontracted services. The identification of the ICT third-party service provider that receives the subcontracted services shall be carried out by using the columns B_05.02.0060 and B_05.02.0070.
For each ICT service supply chain (i.e., a combination of a "contractual arrangement reference number" and a "type of ICT services", where there are multiple ICT third-party service providers receiving the subcontracted services, all of those service providers shall be reported in separate rows in the template. The same logic applies at each rank of the ICT service supply chain.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
||||||||||||
B_05.02.0010 |
Contractual arrangement reference number |
Alphanumerical |
As reported in B_02.01.0010 |
Mandatory |
||||||||||||
B_05.02.0020 |
Type of ICT services |
Closed set of options |
One of the types of ICT services referred to in Annex III |
Mandatory |
||||||||||||
B_05.02.0030 |
Identification code of the ICT third-party service provider |
Alphanumerical |
As reported in B_05.01.0010 for that ICT third-party service provider. Examples:
|
Mandatory |
||||||||||||
B_05.02.0040 |
Type of code to identify the ICT third-party service provider |
Pattern |
As reported in B_05.01.0020 for that ICT third-party service provider. |
Mandatory |
||||||||||||
B_05.02.0050 |
Natural number |
Where the ICT third-party service provider is signing the contractual arrangement with the financial entity, it is considered as a direct ICT third-party service provider and the ‘rank’ to be reported shall be 1; Where the ICT third-party service provider is signing the contract with the direct ICT third-party service provider, it is considered as a subcontractor and the ‘rank’ to be reported shall be 2; The same logic apply to all the following subcontractors by incrementing the ‘rank’. Where multiple ICT third-party service providers have the same ‘rank’ in the ICT service supply chain, financial entities shall report the same ‘rank’ for all those ICT third-party service providers. |
Mandatory |
|||||||||||||
B_05.02.0060 |
Identification code of the recipient of sub-contracted ICT services |
Alphanumerical |
To be left blank if the ICT third-party service provider (template B_05.02.0030) is a direct ICT third-party service provider i.e. at ‘rank’ r = 1 (template B_05.02.0050); Where the ICT third-party service provider is at ‘rank’ r = n where n>1, indicate the ‘Identification code of the recipient of the sub-contracted services’ at ‘rank’ r=n-1 that subcontracted the ICT service (even partially) to the ICT third-party service provider at ‘rank’ r=n. Examples:
The code used to identify the recipient of sub-contracted ICT services shall match the identification code provided in B_05.01.0010 for that provider. |
Mandatory Not applicable for rank 1 |
||||||||||||
B_05.02.0070 |
Type of code to identify the recipient of sub-contracted ICT services |
Pattern |
To be left blank where the ICT third-party service provider template B_05.02.0030) is at rank r = 1 (template B_05.02.0050); Where the ICT third-party service provider is at ‘rank’ r = n where n>1, indicate the ‘Type of code to identify the recipient of the sub-contracted service’ at ‘rank’ r=n-1 that subcontracted the ICT service (even partially) to the ICT third-party service provider at ‘rank’ r=n.
The type of code used to identify the recipient of sub-contracted ICT services shall match the identification code provided in B_05.01.0020 for that provider. |
Mandatory Not applicable for rank 1 |
Instructions to complete template B_06.01 — Functions identification
Financial entities shall identify and provide information on all functions of the financial entity according to the financial entity’s internal organisation supported by an ICT service provided by ICT third-party service providers.
Each combination of the following items shall have a unique function identifier assigned:
(a) |
‘LEI of the financial entity making use of the ICT service(s)’ column B_06.01.0040; |
(b) |
‘Licenced activity’ column B_06.01.0020; |
(c) |
‘Function name’ column B_06.01.0030. |
Financial entities shall use as many rows as the elements in the template by combining the two items above to fill-in this template.
Column Code |
Column Name |
Type |
Instruction |
Fill-in Option |
||||||||
B_06.01.0010 |
Function Identifier |
Pattern |
The function identifier shall be composed by the letter F (capital letter) followed by a natural number (e.g. “F1” for the 1st function identifier and “Fn” for the nth function identifier with “n” being a natural number). Each combination between ‘LEI of the financial entity making use of the ICT service(s)’ (B_06.01.0040), ‘Function name’ (B_06.01.0030) and ‘Licenced activity’ (B_06.01.0020) shall have a unique function identifier. Example: a financial entity which operates under two licensed activities (‘activity A’ and ‘activity B’) will be given two unique ‘function identifiers’ for the same function X (e.g. Sales) performed for activity A and activity B. |
Mandatory |
||||||||
B_06.01.0020 |
Licenced activity |
Closed set of options |
One of the licenced activities referred to in the underlying legal acts listed in Annex II for the different types of financial entities. Where the function is not linked to a registered or licenced activity, ‘support functions’ shall be reported. |
Mandatory |
||||||||
B_06.01.0030 |
Function name |
Alphanumerical |
Function name according to the financial entity’s internal organisation. |
Mandatory |
||||||||
B_06.01.0040 |
LEI of the financial entity |
Alphanumerical |
As reported in B_04.01.0020 Identify the financial entity using the LEI, 20-character, alpha-numeric code based on the ISO 17442 standard |
Mandatory |
||||||||
B_06.01.0060 |
Criticality or importance assessment |
Closed set of options |
Use this column to indicate whether the function is critical or important according to the financial entity’s assessment. One of the options in the following closed list shall be used:
|
Mandatory |
||||||||
B_06.01.0070 |
Reasons for criticality or importance |
Alphanumerical |
Brief explanation on the reasons for classifying the function as critical or important (300 characters maximum) |
Optional |
||||||||
B_06.01.0080 |
Date of the last assessment of criticality or importance |
Date |
Identify the date using ISO 8601 (yyyy–mm–dd) code of the date of the last assessment of criticality or importance in case the function is supported by ICT services provided by ICT third-party service providers. Where the assessment of the function’s criticality or importance is not performed, it shall be filled in with ‘9999-12-31’ |
Mandatory |
||||||||
B_06.01.0090 |
Recovery time objective of the function |
Natural number |
In number of hours. Where the recovery time objective is less than 1 hour, ‘1’ shall be reported. Where the recovery time objective of the function is not defined, ‘0’ shall be reported. |
Mandatory |
||||||||
B_06.01.0100 |
Recovery point objective of the function |
Natural number |
In number of hours. Where the recovery point objective is less than 1 hour, ‘1’ shall be reported. Where the recovery point objective of the function is not defined, ‘0’ shall be reported. |
Mandatory |
||||||||
B_06.01.0110 |
Impact of discontinuing the function |
Closed set of options |
Use this column to indicate the impact of discontinuing the function according to the financial entity’s assessment. One of the options in the following closed list shall be used:
|
Mandatory |
Instructions to complete template B_07.01 — Assessment of the ICT services
When supporting a critical or important function or material parts thereof, this template enables further assessments of the ICT services provided by ICT third-party service providers, including the first extra-group subcontractor in the ICT service supply chain when the prior ICT third-party service providers are intra-group, to the financial entity.
Column Code |
Column Name |
Type |
Fill-in Instruction |
Fill-in Option |
||||||||
B_07.01.0010 |
Contractual arrangement reference number |
Alphanumerical |
As reported in B_02.01.0010 |
Mandatory |
||||||||
B_07.01.0020 |
Identification code of the ICT third-party service provider |
Alphanumerical |
As reported in B_05.01.0010 |
Mandatory |
||||||||
B_07.01.0030 |
Type of code to identify the ICT third-party service provider |
Pattern |
As reported in B_05.01.0020 |
Mandatory |
||||||||
B_07.01.0040 |
Type of ICT services |
Closed set of options |
One of the types of ICT services referred to in Annex III |
Mandatory |
||||||||
B_07.01.0050 |
Substitutability of the ICT third-party service provider |
Closed set of options |
Use this column to provide the results of the financial entity’s assessment in relation to the degree of substitutability of the ICT third-party service provider to perform the specific ICT services supporting a critical or important function. One of the options in the following closed list shall be used:
|
Mandatory |
||||||||
B_07.01.0060 |
Reason where the ICT third-party service provider is considered not substitutable or difficult to be substitutable |
Closed set of options |
One of the options in the following closed list shall be used:
|
Mandatory in case “not substitutable” or “highly complex substitutability” is selected in B_07.01.0041 |
||||||||
B_07.01.0070 |
Date of the last audit on the ICT third-party service provider |
Date |
Use this column to provide the date of the last audit on the specific ICT services provided by the ICT third-party service provider. This column relates to audits conducted by any of the following:
This column does not relate to the reception or reference date of third-party certifications or internal audit reports of the ICT third-party service provider, the annual monitoring date of the arrangement by the financial entity or the date of review of the risk assessment performed by the financial entity. This column shall be used to report all types of audits performed by any of the subjects referred to in points (a), (b) and (c) concerning fully or partially the ICT services provided by the ICT third-party service provider. To report the date, the ISO 8601 (yyyy–mm–dd) code shall be used. Where no audit has been performed, it shall be filled in with ‘9999-12-31’. |
Mandatory |
||||||||
B_07.01.0080 |
Existence of an exit plan |
[Yes/No] |
Use this column to report the existence of an exit plan from the ICT third-party service provider in relation to the specific ICT service provided. One of the options in the following closed list shall be used:
|
Mandatory |
||||||||
B_07.01.0090 |
Possibility of reintegration of the contracted ICT service |
Closed set of options |
One of the options in the following closed list shall be used:
Use this column where the ICT service is provided by an ICT third-party service provider that is not an ICT intra-group service provider |
Mandatory |
||||||||
B_07.01.0100 |
Impact of discontinuing the ICT services |
Closed set of options |
Use this column to provide the impact for the financial entity of discontinuing the ICT services provided by the ICT third-party service provider according to the financial entity’s assessment. One of the options in the following closed list shall be used:
|
Mandatory |
||||||||
B_07.01.0110 |
Are there alternative ICT third-party service providers identified? |
Closed set of options |
One of the options in the following closed list shall be used:
For each ICT third-party service provider supporting a critical or important function, the assessment to identify an alternative service provider shall be performed. |
Mandatory |
||||||||
B_07.01.0120 |
Identification of alternative ICT TPP |
Alphanumerical |
If ‘Yes’ is reported in B_07.01.0110, additional information may be provided in this column |
Optional |
Instructions to complete template B_99.01 — Terminology used by financial entities using the ICT services
Financial entities shall provide entity-internal explanations, meanings, and definitions of the closed set of indicators and options used by them in the register of information.
|
B_99.01.C0010 |
B_99.01.C0020 |
B_99.01.C0030 |
B_99.01.C0040 |
||
Column Code |
Column Name |
Option |
Description/Internal definition of the option |
|||
B_99.01.R0010 |
B_02.01.0020 |
Type of contractual arrangement |
|
|
||
B_99.01.R0020 |
|
|
||||
B_99.01.R0030 |
|
|
||||
B_99.01.R0040 |
B_02.02.0170 |
Sensitiveness of the data stored by the ICT third-party service provider |
|
|
||
B_99.01.R0050 |
|
|
||||
B_99.01.R0060 |
|
|
||||
B_99.01.R0070 |
B_06.01.0110 |
Impact of discontinuing the function |
|
|
||
B_99.01.R0080 |
|
|
||||
B_99.01.R0090 |
|
|
||||
B_99.01.R0100 |
B_07.01.0050 |
Substitutability of the ICT third-party service provider |
|
|
||
B_99.01.R0110 |
|
|
||||
B_99.01.R0120 |
|
|
||||
B_99.01.R0130 |
|
|
||||
B_99.01.R0140 |
B_07.01.0090 |
Possibility of reintegration of the contracted ICT service |
|
|
||
B_99.01.R0150 |
|
|
||||
B_99.01.R0160 |
|
|
||||
B_99.01.R0170 |
B_07.01.0100 |
Impact of discontinuing the ICT services |
|
|
||
B_99.01.R0180 |
|
|
||||
B_99.01.R0190 |
|
|
(1) Directive (EU) 2015/2366 of the European Parliament and of the Council of 25 November 2015 on payment services in the internal market, amending Directives 2002/65/EC, 2009/110/EC and 2013/36/EU and Regulation (EU) No 1093/2010, and repealing Directive 2007/64/EC (OJ L 337, 23.12.2015, p. 35, ELI: 2015/2366/oj" >http://data.europa.eu/eli/dir/2015/2366/oj).
(2) Directive 2009/110/EC of the European Parliament and of the Council of 16 September 2009 on the taking up, pursuit and prudential supervision of the business of electronic money institutions amending Directives 2005/60/EC and 2006/48/EC and repealing Directive 2000/46/EC (OJ L 267, 10.10.2009, p. 7, ELI: http://data.europa.eu/eli/dir/2009/110/oj).
(3) Regulation (EU) 2023/1114 of the European Parliament and of the Council of 31 May 2023 on markets in crypto-assets, and amending Regulations (EU) No 1093/2010 and (EU) No 1095/2010 and Directives 2013/36/EU and (EU) 2019/1937 (OJ L 150, 9.6.2023, p. 40, ELI: 2023/1114/oj" >http://data.europa.eu/eli/reg/2023/1114/oj).